e Passport Application Form Nepal PDF: A Comprehensive Guide (Updated 12/04/2025)
Today, 12/04/2025, access the Nepal passport pre-enrollment portal at https://nepalpassport.gov.np. Complete demographic and citizenship details, uploading JPEG/PNG files under 300KB.
As of today, December 4th, 2025, Nepal has transitioned to e-Passports, enhancing security and aligning with international standards. This guide provides a comprehensive overview of the application process, specifically focusing on the online pre-enrollment and subsequent steps. The Department of Passports website, https://nepalpassport.gov.np, serves as the central hub for initiating your application.
The e-Passport application involves completing a detailed online form, uploading required documents – including a Nepali citizenship certificate and any previous passports – and scheduling an appointment for submission. Applicants applying from outside Nepal, such as through the Embassy in Canberra, Australia, or the Consulate General in New York, USA, will find specific instructions tailored to their location. Notably, the NIN (National Identity Number) is not always mandatory, particularly for applicants in the USA.
Accessing the Online Pre-enrollment Portal
The first step in obtaining a Nepal e-Passport is accessing the official online pre-enrollment portal. This is located at https://nepalpassport.gov.np. Ensure a stable internet connection before beginning the process. The portal allows applicants to fill out the necessary application form digitally, streamlining the traditionally paper-based procedure.
Upon visiting the website, navigate to the “e-Passport” or “Online Application” section – the exact wording may vary slightly. You will be prompted to create an account or log in if you already have one. The pre-enrollment process involves several sections, including demographic information, citizenship details, and contact information. Remember to carefully review all entered data before proceeding, as inaccuracies can cause delays. Applicants in Canberra and New York initiate their process here.
Eligibility Criteria for e-Passport Application
Generally, any Nepali citizen is eligible to apply for an e-Passport, provided they possess a Nepali Citizenship Certificate. Individuals who previously held a Machine Readable Passport (MRP) or an e-Passport can also apply for a renewal or replacement through the online portal. There are no specific restrictions based on age, profession, or residency status, though minors have slightly different application requirements.
Applicants applying from outside Nepal, such as those in Canberra, Australia, or New York, USA, are also eligible, following the specific guidelines set by their respective embassy or consulate. A crucial point is that a National Identity Number (NIN) is not mandatory for application, particularly for those applying from the USA, allowing applicants to skip the field if unavailable.
Required Documents for e-Passport Application
The core requirement is a scanned copy – both front and back – of your Nepali Citizenship Certificate. If you’ve previously held a passport, either an MRP (Machine Readable Passport) or an existing e-Passport, a scan of that document is also necessary. These scans must adhere to specific technical requirements: they must be in either JPEG or PNG format, and crucially, the file size for each document should not exceed 300KB.
Applicants applying through embassies or consulates, like those in Canberra or New York, must provide these same documents. The Consulate General of Nepal in New York specifically notes that separate scans are needed for each document. Ensure clear, legible scans for a smooth application process.
Nepali Citizenship Certificate (Front & Back Scan)
A clear, high-quality scan of your Nepali Citizenship Certificate is fundamental to the e-Passport application. Both the front and back sides of the certificate must be scanned and submitted. This document serves as primary proof of your Nepali nationality, a non-negotiable requirement for passport issuance. Ensure the scan is legible, with all details clearly visible to avoid processing delays or rejection.
Remember the technical specifications: the scan must be saved in either JPEG or PNG format, and the file size must not exceed 300KB. Consulates, such as the one in New York, emphasize submitting separate scans for each side of the certificate. Prioritize clarity and adherence to these guidelines for a successful application.
Previous Passport (MRP/e-Passport) Scan (If Applicable)
If you currently hold, or have previously held, a Machine Readable Passport (MRP) or an e-Passport issued by Nepal, a scanned copy is required as part of your application. This applies even if the previous passport has expired or been cancelled. Submitting a scan of your previous passport assists in verifying your travel history and ensuring the integrity of the passport database.
Like the Citizenship Certificate, the scan must be clear, legible, and saved in either JPEG or PNG format, with a maximum file size of 300KB. Ensure all pages containing biographical data and endorsements are included in the scan. The Consulate General in New York specifically requests separate scanned copies.
Step-by-Step Guide to Filling the Online Application Form
Begin by accessing the Department of Passports web portal at https://nepalpassport.gov.np. The online form requires meticulous completion of several sections. First, provide detailed demographic information. Next, accurately input your citizenship details, referencing your Nepali Citizenship Certificate. Following this, carefully enter your current applicant contact details, ensuring accuracy for communication purposes.
Crucially, complete the emergency contact details section with reliable information. All fields marked with an asterisk (*) are mandatory and must be filled. Remember, a National Identity Number (NIN) is not currently required for many applicants, particularly those applying from the USA, allowing you to skip this field if inapplicable.
Demographic Information Section
The Demographic Information section is the initial step in the online e-Passport application process. Applicants must provide accurate personal details, including their full name (as it appears on official documents), date of birth, and place of birth. Gender selection is also required. Ensure consistency with your Citizenship Certificate to avoid discrepancies.
Carefully input your marital status and details regarding your parents, including their names. This section demands precision; errors can lead to application delays. All fields designated with an asterisk (*) are mandatory and must be completed before proceeding. Double-check all entered information for accuracy before submitting this crucial demographic data.
Citizenship Information Section
The Citizenship Information section requires meticulous attention to detail. Applicants must accurately input their Citizenship Certificate number, the date of issue, and the issuing district. A scan of both the front and back of the Nepali Citizenship Certificate is a mandatory document upload. Ensure the scan is clear and legible, adhering to the specified file format (JPEG/PNG) and size limit (under 300KB).
Verify that the information entered precisely matches the details on your Citizenship Certificate. Discrepancies will cause delays or rejection of your application. This section is critical for verifying your Nepali nationality, a fundamental requirement for passport issuance. Accurate completion is paramount for a smooth application process.
Applicant Contact Details
The Applicant Contact Details section is crucial for communication regarding your e-Passport application. You’ll need to provide a valid and frequently checked email address and a current mobile phone number. These details will be used for appointment confirmations, application status updates, and any necessary clarifications from the Passport Department.
Ensure the provided contact information is accurate and accessible. Incorrect details may lead to missed notifications and delays in processing. This section, alongside Emergency Contact Details, ensures the Passport Office can reach you efficiently. Double-check all entries before submitting the form, as changes may be difficult after submission.
Emergency Contact Details
The Emergency Contact Details section requires information about a person who can be contacted if you are unreachable. Provide the full name, relationship to you, and a reliable phone number for this individual. This contact should be aware that they may be contacted by the Passport Department in urgent situations related to your application or, potentially, during travel.
Selecting a responsible and readily available emergency contact is vital. Ensure they understand the potential need for prompt communication. This information is separate from your primary contact details and serves as a backup communication channel. Accurate details are essential for a smooth application process and potential assistance if needed.
Understanding Mandatory Fields (Asterisk Mark)
During the online e-Passport application process, fields marked with an asterisk (*) are mandatory. These fields require input to ensure your application isn’t delayed or rejected. Failing to complete these sections will prevent you from proceeding to the next step. Carefully review each section, paying close attention to the asterisk indicators.
Mandatory fields encompass demographic information, citizenship details, and contact information. All required data must be accurate and consistent with supporting documentation. The system will flag incomplete mandatory fields, prompting you to provide the necessary information before submission. Ensure all asterisk-marked fields are filled before clicking ‘Next’.
National Identity Number (NIN) – Is it Required?
The requirement for a National Identity Number (NIN) during the Nepal e-Passport application process depends on your location. For applicants completing pre-enrollment through the Embassy of Nepal in Canberra, Australia, a NIN is not required. You can proceed with the application without providing this information, skipping the field entirely.
However, applicants applying through the Consulate General of Nepal in New York, USA, also have the flexibility to skip the NIN field if they do not possess a National ID number. If you do have a NIN, you should enter it accurately. This clarifies that NIN submission is optional for both locations, offering convenience to applicants without this identification.
Document Upload Specifications
When submitting your e-Passport application, adhering to specific document upload specifications is crucial for a smooth process. The Nepal Passport Department mandates that all uploaded documents must be in either JPEG or PNG format. This ensures compatibility across various systems and devices used for processing applications.
Furthermore, there’s a strict limitation on file size. Each uploaded document – including your Nepali citizenship certificate (front and back) and any previous passport scans – must not exceed 300KB. Exceeding this limit will likely result in the application being rejected. Ensure your scanned documents are clear, legible, and meet these technical requirements for successful submission.
Acceptable File Formats (JPEG/PNG)
For a successful e-Passport application in Nepal, strict adherence to the specified file format requirements is essential. The Department of Passports explicitly accepts only two image file formats: JPEG and PNG. These formats are universally compatible and ensure optimal image quality during the application review process.
Submitting documents in any other format – such as PDF, TIFF, or BMP – will likely lead to rejection of your application. Prior to uploading, verify that your scanned Nepali citizenship certificate (both front and back) and any previous passport copies are saved in either JPEG or PNG format. This simple step significantly increases the chances of a swift and hassle-free application experience.
Maximum File Size (300KB)
Maintaining the correct file size is crucial for a smooth e-Passport application process in Nepal. The Department of Passports has established a strict limit of 300KB per document uploaded. This restriction applies to all required files, including scanned copies of your Nepali citizenship certificate (front and back) and any previous passport (MRP or e-Passport) if applicable.
Files exceeding this size limit will not be accepted, potentially causing delays or outright rejection of your application. Before submitting, ensure all images are compressed to meet this requirement. Numerous free online tools are available to reduce file size without significant quality loss. Adhering to this guideline demonstrates attention to detail and streamlines the review process.
Application Submission and Confirmation
After meticulously completing all sections of the online e-Passport application form and successfully uploading the required documents – ensuring they are in JPEG/PNG format and under 300KB – you can proceed with submission. Carefully review all entered information one final time before clicking the ‘Submit’ button.
Upon successful submission, you will receive a confirmation message and likely a unique application ID. This ID is vital for tracking your application status and for future correspondence with the Passport Department. It’s highly recommended to save a screenshot or print a copy of this confirmation for your records. This confirms your application has been received and is under processing.
Passport Appointment Scheduling
Following successful application submission and confirmation, the next crucial step is scheduling an appointment to submit your original documents and have your biometrics captured. The online pre-enrollment portal allows you to view available appointment dates and times at designated Passport offices or Embassies/Consulates.
Appointment availability can vary, so it’s advisable to check frequently and book as soon as a suitable slot appears. For applicants applying from outside Nepal, such as through the Embassy in Canberra or the Consulate in New York, the scheduling process may differ slightly; follow the specific instructions provided on their respective websites. Remember to bring your confirmation details to your appointment.
e-Passport Fees and Payment Methods
The fees for the Nepal e-Passport vary depending on the validity period and the number of pages (36 or 64). Currently, standard fees apply for applications submitted through the online pre-enrollment system. Detailed fee structures are available on the Department of Passports website (nepalpassport.gov.np) and Embassy/Consulate websites.
Payment methods typically include online payment options like credit/debit cards or bank transfers. When applying through Embassies or Consulates, such as in Canberra or New York, accepted payment methods may be limited to bank drafts or money orders payable to the respective mission. Ensure you verify the current accepted payment methods before proceeding with your application.
Special Instructions for Minor Applicants
Applying for an e-Passport for a minor requires specific documentation and parental consent. Both parents, or the legal guardian, must provide consent for the application. A birth certificate is mandatory to establish the minor’s citizenship. Additionally, citizenship certificates of both parents are required for verification purposes.
Minors applying from outside Nepal, like through the Embassy in Canberra or the Consulate in New York, may have additional requirements. Parental presence during the appointment is often necessary. The application form must be filled out by a parent or legal guardian on behalf of the minor, ensuring all details are accurate and complete.
Applying from Outside Nepal: Embassy/Consulate Specifics
Nepalese citizens residing abroad must apply for their e-Passport through the nearest Nepalese Embassy or Consulate. The process generally mirrors the online pre-enrollment, but with location-specific nuances. For example, the Embassy of Nepal in Canberra, Australia, requires completing the online pre-enrollment before scheduling an appointment.
The Consulate General of Nepal in New York clarifies that providing a National Identity Number (NIN) isn’t mandatory for applicants in the USA; the field can be skipped if unavailable. Scanned copies of citizenship and previous passports are essential. Each embassy/consulate may have unique fee structures and appointment availability, so checking their official website is crucial.
Canberra, Australia – Pre-enrollment Process
Applying for an e-Passport from Canberra, Australia, initiates with completing the online pre-enrollment form available on the Nepal Passport Department’s website. Applicants must meticulously fill out sections detailing demographic information, citizenship details, current contact information, and emergency contact details. Remember, all fields marked with an asterisk (*) are mandatory and require accurate completion.
Following form completion, applicants must upload the necessary documents in either JPEG or PNG format, ensuring each file size remains under 300KB. Once the online pre-enrollment is submitted, scheduling an appointment at the Embassy of Nepal in Canberra is the next crucial step to finalize the application process.
New York, USA – NIN Requirement Clarification
For Nepalese citizens applying for an e-Passport from the Consulate General of Nepal in New York, USA, a crucial clarification regarding the National Identity Number (NIN) exists. The consulate confirms that providing a NIN is not mandatory. Applicants residing in the USA can confidently skip this field within the online pre-enrollment form if they do not possess a NIN.
However, if an applicant does have a previously obtained NIN, entering the number is recommended for streamlined processing. Regardless of NIN inclusion, uploading scanned copies of the Nepali citizenship card (front and back) and any previously issued MRP or e-Passport is essential. Ensure all documents adhere to the specified file format and size requirements.
Troubleshooting Common Application Issues
Applicants may encounter issues during the Nepal e-Passport application process. Common problems include difficulties uploading documents, often due to exceeding the 300KB file size limit or using unsupported formats (only JPEG/PNG are accepted). Ensure files are correctly formatted and compressed before uploading. Another frequent issue involves incomplete form submissions; all fields marked with an asterisk (*) are mandatory and must be filled.
If the system doesn’t recognize your citizenship details, double-check the entered information against your original certificate. Appointment scheduling conflicts can occur; try alternative dates or contact the passport department directly. Remember to clear your browser’s cache and cookies if experiencing persistent technical glitches.
Frequently Asked Questions (FAQs)
Q: Is the National Identity Number (NIN) mandatory? A: No, NIN is not required for applications, particularly for those applying from the USA. You can skip this field if you do not possess a NIN. However, if you have a NIN, it should be entered accurately.
Q: What are the acceptable document formats? A: Only JPEG and PNG formats are accepted for document uploads. Ensure all scanned copies of your Nepali citizenship certificate (front & back) and previous passport (if applicable) meet this requirement.
Q: What if I face issues with the online portal? A: Clear your browser cache and cookies. If problems persist, contact the Passport Department for assistance.
Important Links and Resources
Department of Passports Web Portal: https://nepalpassport.gov.np – This is the official website for online pre-enrollment and accessing crucial application information.
Embassy of Nepal, Canberra, Australia: Information regarding pre-enrollment processes specific to the Canberra embassy can be found on their official website. Ensure you follow their guidelines for a smooth application.
Consulate General of Nepal, New York: Applicants in the USA should refer to the New York consulate’s website for clarifications on NIN requirements and specific instructions.
General Support: For general inquiries and assistance, refer to the Passport Department’s contact information (detailed in the ‘Contact Information’ section).
Contact Information for Passport Department
For inquiries regarding the e-Passport application process, applicants can reach the Nepal Passport Department through various channels. While specific direct contact details aren’t readily available in the provided resources, the official website, https://nepalpassport.gov.np, serves as the primary point of contact.
Applicants facing issues with pre-enrollment or appointment scheduling are advised to utilize the website’s help section or FAQ resources. Additionally, contacting the respective Nepal Embassy or Consulate (e.g., Canberra, New York) is recommended for region-specific guidance.
For technical support related to document uploads or website functionality, refer to the website’s technical assistance section. Direct phone numbers or email addresses are not explicitly provided in the current documentation.
Recent Updates and Changes to the Application Process
As of today, December 4th, 2025, the e-Passport application process continues to evolve, with key updates impacting applicants. Notably, the NIN (National Identity Number) is no longer mandatory for applicants applying from the USA, as clarified by the Consulate General of Nepal in New York on March 12th, 2022.
Applicants can skip this field if they do not possess a NIN. Furthermore, the pre-enrollment process remains consistent across embassies like Canberra, Australia, emphasizing the completion of demographic, citizenship, and contact information sections.
Document upload specifications – JPEG/PNG format, under 300KB – remain unchanged. Regularly checking the official website is crucial for the latest modifications.
Security Considerations and Data Privacy
The Nepal Department of Passports prioritizes the security of applicant data during the e-Passport application process. All submitted information, including scanned documents like citizenship certificates and previous passports, is protected using robust encryption protocols.
Applicants are advised to use secure internet connections when completing the online pre-enrollment form and uploading documents. Be cautious of phishing attempts and ensure the website address is legitimate (https://nepalpassport.gov.np).
Data privacy is paramount; personal information is used solely for passport processing and is not shared with unauthorized third parties. The Department adheres to Nepal’s data protection regulations, ensuring responsible data handling practices.